Student Records

  • The Columbus School District maintains student records for each student attending school in the District.  State and federal laws require that the maintenance of such records assure confidentiality.  Accordingly, only those individuals or agencies specifically authorized by state and federal law are granted access to a student's records.  Exceptions will only be made when the student's parent or guardian, or an adult student, grants permission.  Adult students, or the parent or guardian of a minor student, may inspect student records kept by the school in accordance with Board policy and procedures, and may challenge the content if they believe it to be inaccurate or misleading. 

    Copies of the District student records policy (8330) and procedures are available here. Complaints regarding student records may be made to the Superintendent.  A complaint may also be filed with the Family Policy Compliance Office of the U.S. Department of Education alleging District noncompliance with FERPA (Family Educational Rights and Privacy Act) requirements. 

    Further, the Columbus School District Board of Education has designated the following student record information as directory data:

    • Student's name
    • Photograph
    • Participation in officially recognized activities and sports
    • Weight/height, if member of an athletic team
    • Dateof graduation
    • Degrees and Awards received

    This directory data shall be considered public information and may be released to any person unless the parent, guardian, or adult student informs the school that all or any art of the directory data may not be released without the prior consent of the parent, guardian, or adult student.  The District will not release directory data earlier than 14 days after the initial written notice to the adult student, parent or guardian, or after the District has been restricted from doing so by any of those parties.